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Empirical research on the utility of a preparation manual for a disaster medical response drill

Authors Arai T, Ohta S, Onishi M, Taniguchi M, Tsurukiri J, Kumasaka K, Nagata K, Suzuki K, Harigae K, Yukioka T

Received 13 January 2017

Accepted for publication 13 April 2017

Published 14 September 2017 Volume 2017:9 Pages 81—88

DOI https://doi.org/10.2147/OAEM.S132371

Checked for plagiarism Yes

Review by Single-blind

Peer reviewers approved by Dr Amy Norman

Peer reviewer comments 2

Editor who approved publication: Dr Hans-Christoph Pape

Takao Arai,1 Shoichi Ohta,1 Masaki Onishi,2 Miyu Taniguchi,1 Junya Tsurukiri,1 Kenichiro Kumasaka,1 Katsuhiro Nagata,1 Kensuke Suzuki,3 Ken Harigae,4 Tetsuo Yukioka1

1Department of Emergency and Critical Care Medicine, Trauma and Emergency Center, Hachioji Medical Center, Tokyo Medical University, Tokyo, Japan; 2National Institute of Advanced Industrial Science and Technology, Tokyo, Japan; 3Faculty of Medical Science, Nippon Sport Science University, Yokohama, Kanagawa, Japan; 4Emergency Department, Hino Municipal Hospital, Hino, Tokyo, Japan


Purpose: It is difficult for emergency physicians to plan and execute a disaster medical response drill while conducting their daily work activities. Readily available drill preparation manuals are therefore essential, alongside assessment methods to ensure quality. Here, we propose email text analysis as a manual assessment method, and investigate its validity.
Methods: The preparation status of two similar large-scale disaster medical response drills were compared. All email texts exchanged during the preparation stage were analyzed, and frequently appearing words (quality element) and word counts (quantity element) were compared between Drill 1, which was organized without a manual, and Drill 2, organized with a manual.
Results: Word frequency analysis revealed that the key components of the manual (visualization of necessary work, preparation of documents in a certain format, and clarification of aims of the drill) contributed to the effectiveness of the preparation process for Drill 2. Furthermore, work volume during the preparation for Drill 2 was decreased by 41.9% from that during the preparation for Drill 1.
Conclusion: Preparation of a high-quality manual is crucial so that emergency physicians can plan and execute a disaster medical response drill. Email text analysis can serve as an objective method assessing the quality of manuals.

Keywords: disaster medicine, textual analysis, database, quality assessment
 

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